Procurement is the process of obtaining goods and services for a business or government. For the Government of Jamaica (GOJ), procurement refers to acquiring goods, services or works for the Procuring Entity.
GOJ Procurement Methodologies
Open Tender (Nationally or Internationally)
Restricted Bidding
Single Source
Functions of the Procurement Unit at the Trelawny Municipal Corporation
• Procurement of goods, services or works for all the departments of the TMC
• Preparation of Purchase Orders to acquire items
• Preparation of Requisitions (Request of items from each department)
• Tracking payment for suppliers
• Preparation of Payment Vouchers to send to the accounts department for payment
• Selection of Procurement Methodology for each procurement
• Preparation of Contract Documents for procurement opportunities that exceed 1.5 million (goods, services or works)
• Preparation of Evaluation Reports and Minutes for each project seeking approval
• Host Procurement meetings
• Participate in Evaluation meetings
• Garner approvals for all Procurement by the CEO
• Preparation of Reports for the Integrity Commission and the Ministry of Local Government
Laws that govern GOJ Procurement Process
• The Public Procurement Act (2015)
• The Procurement Regulations (2018)
Tools involved with Procurement
• Purchase Order Books
• Requisition Books
• Government of Jamaica Electronic Procurement System (GOJEP)
Approvals
All Procurement must be approved the CEO or any Officer before payment.